About the role
Our client is seeking a hardworking Office Assistant who will be responsible for providing essential administrative and operational support to ensure the smooth, efficient, and organized functioning of the Uganda office. This role acts as a key point of contact for daily office activities, handling reception duties, facilities coordination, and administrative tasks to maintain a productive and professional work environment.
Key Responsibilities
Office Administration & Reception
Reception: Manage the front office, welcoming visitors, handling incoming calls, and managing general office inquiries.
Office Maintenance: Ensure the office environment is organized, clean, and stocked with necessary supplies by managing inventory and coordinating with vendors for repairs or maintenance.
Meeting Support: Schedule and coordinate internal/external meetings, manage conference room bookings, and prepare necessary documentation or catering as required.
Travel & Logistics: Arrange travel logistics, including flights, accommodation,and transportation for staff as requested.
Documentation & Filing: Maintain organized physical and digital filing systems for office correspondence, records, and reports to ensure quick retrieval.
Communication: Act as the point of contact for internal office communications, including distributing announcements and managing incoming/outgoing courier services or mail.
Qualifications & Skills
- Bachelor’s degree in Business Administration, Office Management, or a related
- field.
- 2–3 years of experience in administrative support and office operations.
- Strong organizational skills with the ability to manage multiple office tasks efficiently.
- Proficient in office software (e.g., MS Office Suite, Google Workspace) and record-keeping systems.
- High level of attention to detail and ability to maintain strict confidentiality.
- Excellent communication and interpersonal skills to support effective team collaboration.