About the Company
Our client is a dynamic Ugandan marketing agency specializing in experiential marketing and commercial strategy consulting. With expertise spanning marketing, corporate communications, and event management, the agency delivers impactful brand experiences and strategic solutions that drive business growth. Backed by a leadership team with over 20 years of experience across East Africa, the organization offers an exciting environment for professionals passionate about building strong client relationships and delivering exceptional results.
Job Summary
The accountant is responsible for accurate bookkeeping, financial reporting, reconciliations, payroll,
receivables, payables and preparation of books for audit. The Accountant prepares and verifies
transactions; the Managing Director or an authorised approver retains payment and expenditure
approval. External auditors remain responsible for the audit opinion.
Key Responsibilities
Bookkeeping and Financial Reporting
- Record approved income, expenditure, cash and bank transactions promptly in the accounting
system, supported by invoices, receipts and approval records. - Maintain ledgers and prepare monthly management accounts, including profit and loss,
financial position, cash flow and explanations of significant variances. - Maintain a project cost file for each event, reconcile advances after completion and report
actual expenditure against the approved budget.
Payroll and Statutory Compliance
- Prepare monthly payroll from approved staff records and confirmed attendance; process
authorised deductions and maintain confidential payslips and payroll schedules. - Prepare and submit applicable URA returns, PAYE and NSSF documentation, working with
the designated tax consultant where necessary. Maintain a calendar of current filing and
payment obligations. - Obtain approval and funding before statutory payments; retain submission acknowledgements
and payment evidence, and immediately escalate outstanding liabilities or missing
information.
Payables Receivables and Cash Control
- Verify supplier invoices against approved orders, delivered services and supporting
documentation before recommending payment. Maintain supplier balances, agreed terms and
due dates. - Issue authorised client invoices, allocate receipts, maintain receivables ageing and coordinate
collection follow-up with Client Relations and management. - Reconcile bank and other approved payment channels monthly; investigate differences and
keep unresolved items visible to management. - Maintain petty cash and advance registers, verify claims against receipts and approved
attendance, and safeguard cash according to the company’s approval arrangements.
Audit Preparation and Equipment Costing
- Prepare the trial balance, ledger schedules, reconciliations and supporting documents needed
by external auditors and track agreed responses to audit queries. - Maintain a fixed asset register with the Storekeeper and Operations Manager, recording
purchases, location, custody, condition and approved disposals. - Develop equipment cost information covering acquisition, repairs, maintenance, transport and
utilization to support hire pricing and project costing. The Operations Manager retains
responsibility for operational estimates and feasibility. - Maintain supplier documentation and provide financial analysis of payment terms, margins
and cash commitments before management decisions.
Job Requirements
- Degree in accounting, finance or another relevant business course.
- CPA second level or above, or equivalent ACCA progress. The recruiter should verify the
actual papers completed rather than assume the two qualification structures are identical. - Demonstrated ability to reconcile accounts, use spreadsheets and maintain clear accounting
records. Practical exposure to payroll, tax returns or audit preparation is desirable. - Experience in marketing or events is an advantage. Potential, integrity, attention to detail and
willingness to learn should carry meaningful weight in selection. - Ability to work with confidential information, meet deadlines, explain financial matters
clearly and accommodate planned event-related work.
Performance Expectations
- During the first 30 days, review existing records and agree a work plan. By 60 days, establish routine reconciliations, payroll and compliance tracking. By 90 days, present a management reporting pack and priority improvement actions. Final deadlines and measurable targets will be agreed after the records review.
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